The Portfolio Clerk-Scheduling is responsible for carrying out organizing & timekeeping duties for a portfolio including preparing and also changing staff turnings and allocating and also hiring alleviation team utilizing an electronic system.
What you’ll do
Prepare as well as upload staff turnings and schedules for devices by reviewing master turning and flow sheets moving info into an electronic scheduling & timekeeping system, readjusting timetables to fill gaps, identifying team scarcities, and also examining that team with relevant skills is set up and/or available.
Make arrangements for relief staff by executing responsibilities such as getting notice from team as well as organizing & timekeeping workplace, videotaping phone calls, making any kind of needed computations, such as patient-staff proportions, figuring out availability of existing staff according to recognized treatments, getting in touch with relief personnel as well as forwarding info to Procedures Supervisor. Answer questions connected to organizing & timekeeping concerns as well as refer complex troubles to Team leader Scheduling and Timekeeping Services as needed.
Allot and call staff to fill up lengthy and short term vacancies resulting from unfilled positions, holidays, leaves of absence and also sick fallen leaves in accordance with appropriate cumulative arrangements, utilizing a digital staff scheduling & timekeeping system, to make certain adequate team insurance coverage. Alert the Operations Supervisor of vacancies not filled up and/or any kind of difficulties, as well as articles assigned hrs according to department procedures.
Receive and refine requests such as getaway by preparing ideal documentation, validating seniority as well as vacation privileges against developed papers, finishing vacation timetable and forwarding to Operations Supervisor for approval. Obtain as well as process requests for leave of absence and/or discontinuations, make necessary calculations, full documentation according to well-known durations as well as department procedures as well as forwards to relevant Operations Supervisor for authorization; sends out information to Worker Involvement as applicable.
Liaise with customer Manager and also Human Resources pertaining to existing & future personnel scheduling & timekeeping demands, in order to prepare for any type of changes.
Assist Manager with the line and rotation job as well as outlining of orientation shifts for brand-new staff members as well as in tracking as well as backfilling vacant settings until filled up.
Keep relevant records and paperwork such as participation documents, leave demands, and alleviation team accessibility.
Preserve devices and stationary requirements by carrying out obligations such as replacing toner cartridge as well as film, arranging for repair service when needed, buying materials, completing various appropriations, obtaining licensing signature as called for, and also forwarding requisitions to inner department.
Type a range of technological as well as non-technical material such as correspondence, memoranda, minutes, programs, notifications, reports, flow sheet and also spreadsheets.
Supply receptionist features by performing tasks such as welcoming staff as well as volunteers, answering telephones, taking and/or communicating messages, and also reacting to basic enquiries associated with trip buildup and also pay plans in accordance with well established policies as well as procedures.
Give scheduling & timekeeping relevant information to divisions by carrying out responsibilities such as compiling data from a digital staff organizing & timekeeping system, submitting to Workflow Supervisor for testimonial, as well as forwarding to suitable division as asked for.
Execute other relevant responsibilities as assigned.
Quality 12 and also three years’ current related experience or an equal mix of education and learning, training and experience.
Ability to connect efficiently both verbally and also in writing.
Capability to handle others efficiently.
Capacity to organize work.
Capacity to run relevant tools.
Physical capacity to perform the duties of the setting
Every PHSA staff member makes it possible for the best feasible person care for our clients as well as their families. Whether you are supplying direct care, conducting research, or making it feasible for others to do their job, you affect the lives of British Columbians today and also in the future. That’s why we’re focused on your treatment as well– using health, wellness, development programs to support you– at the office and in the house.
Join one of BC’s largest employers with province-wide programs, services as well as operations– providing vast opportunities for growth and development.
Accessibility to more than 2,000 internal training programs.
Appreciate a detailed advantages plan, including community pension plan.
12 annual statutory vacations with generous trip privilege as well as accruement.
Perks include onsite health and fitness courses and also price cuts to 350 BC-wide entertainment programs, traveling, innovation, car and bike sharing, and also much more.
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