Portfolio Scheduling Staff, PHSA Labor Force Management, Vancouver

  • Accounting/Finance
  • Full time
  • 3 months ago
  • Canada
  • Salary Dollar $10-$40 / Hourly

Job Description

Portfolio Scheduling Staff, PHSA Labor Force Management, Vancouver

According to the present Public Health Order, full vaccination against COVID-19 is a problem of employment with PHSA as of October 26, 2021.

Reporting to the Team Leader, Organizing & Timekeeping Services, the Portfolio Clerk-Scheduling is in charge of executing organizing & timekeeping tasks for a profile including preparing and also readjusting personnel rotations and also alloting as well as employing relief personnel utilizing a digital system to fill up vacancies, leaves of absence and also ill leaves based on appropriate cumulative agreement, getting and processing holiday as well as various other personnel requests from personnel, and responding to created and spoken queries from personnel relating to vacation build-ups as well as relevant demands.

What you’ll do
Prepare and also publish personnel rotations and also schedule for devices by reviewing master rotation as well as flow sheets moving information into a digital scheduling & timekeeping system, readjusting routines to fill spaces, recognizing staff shortages, and inspecting that staff with appropriate skills is set up and/or offered.
Make setups for alleviation staff by carrying out tasks such as obtaining alert from staff and organizing & timekeeping workplace, recording phone calls, making any required calculations, such as patient-staff proportions, establishing accessibility of existing personnel according to recognized treatments, calling alleviation staff and forwarding details to Procedures Supervisor. Solution questions related to organizing & timekeeping problems as well as refer intricate problems to Team leader Organizing and Timekeeping Providers as called for.
Allot and also contact team to fill up long and also short-term vacancies arising from unfilled settings, vacations, leaves of absence and ill leaves based on relevant cumulative agreements, making use of a digital team scheduling & timekeeping system, to ensure ample team coverage. Inform the Operations Manager of jobs not filled up and/or any type of problems, and messages designated hrs according to department procedures.
Get and refine demands such as trip by preparing proper documents, verifying seniority and also vacation privileges versus developed files, finishing holiday routine as well as forwarding to Workflow Supervisor for authorization. Receive and process ask for leave of absence and/or discontinuations, make necessary estimations, total paperwork according to well-known timeframes as well as departmental procedures and forwards to applicable Workflow Supervisor for authorization; send out info to Staff member Interaction as appropriate.
Liaise with client Supervisor as well as Human Resources regarding present & future team organizing & timekeeping demands, in order to expect any type of modifications.
Assist Manager with the line and also turning task and also outlining of orientation shifts for new workers as well as in tracking as well as backfilling vacant positions up until filled.
Preserve associated documents as well as documents such as presence records, leave demands, as well as alleviation staff availability.
Maintain equipment and also fixed demands by performing tasks such as changing printer toner cartridge as well as film, scheduling repair work when required, buying materials, finishing various requisitions, obtaining licensing signature as required, and forwarding appropriations to internal division.
Type a selection of technological and also non-technical product such as document, memos, minutes, agendas, notices, reports, flow sheet as well as spreadsheets.
Give assistant functions by doing duties such as welcoming personnel and also volunteers, answering telephones, taking and/or relaying messages, and also responding to basic queries related to vacation buildup and pay policies based on well established policies as well as procedures.
Provide organizing & timekeeping related information to departments by performing duties such as assembling stats from a digital personnel organizing & timekeeping system, submitting to Operations Supervisor for review, as well as forwarding to appropriate department as asked for.
Execute other associated duties as appointed.

What you bring
Grade 12 and 3 years’ recent associated experience or a comparable mix of education, training and also experience.
Capability to communicate effectively both vocally and also in creating.
Ability to deal with others efficiently.
Capability to organize job.
Capability to run associated equipment.
Physical capability to carry out the responsibilities of the position.

What we bring

Every PHSA staff member enables the most effective possible client look after our clients as well as their families. Whether you are supplying straight treatment, performing study, or making it feasible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re concentrated on your treatment too– supplying health and wellness, health, growth programs to sustain you– at work and at home.
Sign up with among BC’s largest companies with province-wide programs, solutions and procedures– using huge chances for growth as well as development.
Access to expert growth chances through our internal training programs, including +2,000 programs, such as our San’yas Native Cultural Safety and security Educating course, or Core Linx for Management duties.
Delight in a comprehensive advantages plan, including municipal pension, and also psychological health & security programs and also holistic wellness resources.
Annual legal holidays (13) with generous vacation entitlement and also accruement.
PHSA is a remote job pleasant company, welcoming versatile work options to support our people (eligibility may differ, depending on position).

Advantages include access to fitness courses as well as discount rates to 350 BC-wide leisure programs, traveling, technology, automobile and bike sharing, and a lot more.

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